Sep 03, · Microsoft Word as a Mind Mapping Tool. Microsoft Word (and even Microsoft PowerPoint) is useful as a rapid tool for building a mind map. It's more flexible than pen and paper because you can easily update it by adding or rearranging the topics. You can copy it to the other Office programs and if need be, even print it out. Oct 25, · Draw your symbol. Click and drag your mouse around the window to draw. This part is largely up to you, though keep in mind that the bottom of the window represents the bottom of a text line; if you create a symbol that starts above the bottom of the window, it will be higher than the rest of the text in the line. You can select different drawing tools in the left-hand side of the window to.
To create this article, volunteer authors worked to edit and improve it over time. The wikiHow Tech Team also followed the article's instructions and verified that they work. This article has been viewed 25, times. Learn more Many people - particularly those with disabilities - use special software and devices, including screen readers, to access computers and reading material. Whether writing for business or academic purposes, it is a good idea to make sure that your word documents are accessible to this audience.
There are some simple design principles and steps to take in writing word documents to make sure that everyone can access them. Note: While the screenshots and specific menus described below are from Microsoft Word, the general principles are applicable to creating accessible word documents with any word processing software.
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Download Article Explore this Article Steps. Tips and Warnings. Related Articles. Use Headings and Document Styles to create a navigable structure. This allows users to make logical sense of the document and to skip to certain headings and topics. However, in order for the software to do this, the writer of the document needs to make those distinctions clear! Use at least the main style options: Title, Heading with numbered levelsand Normal. Make sure you identify your headings in the correct order.
This helps to create an easy-to-understand system for somebody navigating your text. For example, you can assign your paper title the Title style, use the Heading 1 style for your main section headings, use Heading 2 for your subsection headings, and so on.
Nest your headings so that their Style numbers correspond to their hierarchy i. Remember that you can customize how your Styles look without affecting accessibility.
Feel free to change fonts, sizes, and colors. This automatically uses your headings to create a linked Table of Contents that can make navigating your document easier for all readers. Use alt text. People with visual impairments, whether they are blind or have partial sight, may lose out if you use a lot of images, charts, shapes, photographs, or clipart in your documents. To add alt text, start by right clicking on your image.
Go to Format Picture and then Alt Text. Ensure tables are accessible. Keeping these principles in mind can make them more accessible: Use clear and designated column headings.
Just like you use Style headings throughout your text, use column headers to make your tables consistent and easy to navigate. Make sure that under Table Options, you select Header Row so that screen readers will identify the top row as column headings. Make tables as simple and logical as possible. If possible, avoid having merged or split cells only in certain columns or rows, because this will be confusing when the contents is read aloud.
Stick to a standard, evenly laid out format. Try to make your tables read logically from left to right and top to bottom if working in English. To get a better idea of how a screen reader will navigate your table, use the tab key on your keyboard to check the order that the cursor goes through your columns and rows. Using alt text for tables, as well as images and charts, can also help. Use meaningful hyperlink text.
If you just copy and paste a long URL into your document, the screen reader will try to read out each letter — which can be a pain. A better approach involves using meaningful hyperlink text. When you want to add a hyperlink, right-click on the line where you want the link and select to Hyperlink or go to Insert and then Hyperlink. Copy or type the URL into the address or link to text box. Include a simple but meaningful description under display or text to display.
This is the writing that will actually be how do i play a movie on my laptop in your document, and when clicked it will take the reader to the website of the URL. Avoid using blank spaces or lines to create formatting or space.
If you tend to hit "Tab" or "Enter" over and over what is the rate of hiv infection in the us to create formatting you want, try to kick the cute is what we aim for band members. Instead, use document formatting.
Rely on indentations, line spacing, and Styles to create the effect you want. To create extra space after lines without pressing enter, right click and go to Paragraph. Under Spacing, adjust the before, after, and line spacing options as desired to get the layout you want.
Ideally, these should only appear when you truly are stopping an old word or paragraph and starting a new one. Avoid floating objects. When you add images, charts, or other objects, be careful with your text wrapping.
If you use floating objects, screen reading software may ignore them altogether or read their Alt text in the wrong order. Be sure to provide alternatives for audio content.
If you have audio clips or videos that may be inaccessible to people who are deaf, try to provide closed captions or transcripts to make sure they can access that content, too. Write and design with all kinds of users in mind, depending on your audience. Some users may have cognitive impairments and benefit from clear language. Some may have color blindness or other visual impairments that make low-contrast text difficult to separate from the background.
Some users who rely on screen readers will have to listen to every part of your document, sometimes over and over again. Be thorough with your contents, but if possible, stay simple in your approach. Keep titles short, especially if they appear often. Contrast makes text easier to read for everybody, especially those with visual impairments. For example, avoid a long list of items where red text signifies one thing and blue another.
Include your email address to get a message when this question is answered. By using this service, some information may be shared with YouTube. Keep your audience in mind. You may not need to hit every one of these steps in order to make a document that works for your audience, but applying these basic principles can help to ensure your document will be accessible to a wider range of people. Helpful 1 Not Helpful 0. If accessibility is important for how to run ntbackup server 2003 given project, ask somebody with a disability or with knowledge of screen readers and other assistive technology to "test" your document out and give you feedback.
Helpful 0 Not Helpful 0. Not all methods of creating PDFs result in truly accessible documents. Be sure to investigate yours because otherwise the careful work you've done in Word might be useless when you convert the document to a PDF. Related wikiHows How to. How to. About This Article. Tested by:. Co-authors: 7.
How to Make a Mind Map in Microsoft Word
A mind map is a diagram used to visually organize information. A mind map is hierarchical and shows relationships among pieces of the whole. It is often created around a single concept, drawn as an image in the center of a blank page, to which associated representations of ideas such as images, words and parts of words are added. Jun 29, · Microsoft Word can help you attack the dilemma with a good old-fashioned brainstorming session. Yes, whether you are alone or with a discussion group, use the hairsplitting power of mind maps and brainstorms to break any mental impasse. After you create the basic layout of a mind map, make sure you implement these steps: Use different colors, images, and symbols Use short phrases or a single word for the main topic and subtopics.
I was recently asked by one of my visitors whether it was possible to use Microsoft Word or Microsoft Office to create a website. The answer to that question is basically the same as what you get when you ask "is it possible to use a pair of pliers to remove a screw? That is to say, of course you can, but it's not really the best tool for the job. Just as a screwdriver can remove the screw more efficiently and easily, likewise a specialized program like a web editor can make the creation of your website much easier than using a wordprocessor.
In fact, there are things that you may want to do with your website that is not easily accomplished, and perhaps not even possible to achieve, using Microsoft Word or any of the free wordprocessors. Wordprocessors are primarily meant for creating documents that will ultimately be printed out. As such, their features are optimized for that purpose. They have the ability to set the margin on your pages in inches or centimetres "centimeters" in US English , the ability to set your page to either the A4 size or some other standard paper size, and so on.
Web pages are a completely different medium. They exist to be read on the screen and not on paper. Inches and centimetres are not really useful for use on a monitor; here, pixels reign. There is also no universal fixed monitor size, and even if there were, users can freely resize their browser windows to whatever sizes they want.
More importantly, websites have interactive features, such as menu buttons that change colour when the mouse hovers over it, or forms that can be submitted, layout and content that can change when certain actions are taken, etc. If you were to design your web page using a wordprocessor, you will be unnecessarily restricting yourself to the subset of features that printed pages have in common with web pages. But it's not impossible. If you're adamant about using Word to create a web page, carry on reading the rest of this article.
On the other hand, if you don't mind using a web editor, the following articles will give you a head start. Information about how to get the relevant web editors can be found in those articles.
How to Design a Website with Dreamweaver — for people who want to use the Dreamweaver editor. Microsoft Word has rudimentary facilities to make it slightly easier for you to put an existing document onto your website. It can convert your document into a web page so that it can be displayed like a normal web page in a browser.
You can create links that point to other websites or other pages on your own website. My guess is that the facilities are primarily meant for people with existing documents which they want to place on the Internet, and not really meant for someone who wants to create and maintain an entire website from scratch. So that you don't have an unrealistic expectation of what you can accomplish using Word for your website, let me mention some of the things you will lose out.
Note that this doesn't mean that you can't use Word. You just won't be able to use those facilities. You will lose the ability to embed code supplied by other websites into your web page. Some sites, including thesitewizard. For example, there are numerous free web statistics services that you can use so that you can find out how many visitors are using your website and so on.
Such services typically require you to insert some type of code into your web page. It doesn't seem to be possible to insert such code using Word. You will not be able to easily publish your document to your website from within your wordprocessor. While Office and perhaps too appears to have some ability to integrate with some blog providers, it doesn't seem to have an integrated facility to publish ordinary web pages via FTP.
For those wondering what "FTP" is, in layman's language, it's basically the method used to transfer web pages from your computer to the Internet. But don't worry. It's still possible to publish your document. You'll just have to use a separate program, called an FTP client , to do it.
Word also does not provide an easy way for you to update and change the design of all the pages on your website should you decide to change it in the future. If you have many pages on your website, and you decide that you want to change the design, you will have to manually change them on every page yourself. To be fair though, only commercial web editors like Dreamweaver have this facility. At the time I write this, the free KompoZer web editor does not do this either.
But it's a handy feature, especially if you have many pages on your site. To create a web page using Microsoft Word, just type your document as you normally would. Sorry, this is not a Word tutorial, so I'm not going to teach you how to type a document. I'm assuming that if you are asking this question, you already know how to use Word, and just want to know if you can use it to make a web page.
To create links to other web pages, do the following. If you use Word , just skip to the Word section. If you use Word or , just read that section. The 2 sections are written to be independent of each other. Type the text you want into your document in the usual way, and select it. Click the "Insert" tab at the top of the Word window. A new set of buttons will appear below "Insert".
Click the "Hyperlink" button. A dialog box labelled "Insert Hyperlink" will appear. Type the web address into the "Address" field. Click the "OK" button. To make some piece of text into a link, select the text in your document in the usual way. Drag your mouse over those words or use the Shift key together with the arrow keys to select them. Then click the "Insert" menu, followed by the "Hyperlink" item that appears in that menu.
A dialog box entitled "Insert Hyperlink" should appear. Type the web address you want into the "Address" field. If you have done it correctly, the text you selected should now be underlined and appear in blue, the way many links on the web do.
Apart from inserting hyperlinks, the other thing you'll need to know is how to convert the document from its default ". To do this, if you are using Word or , click the "File" menu. If you are using Word , click the nameless round button at the top left of the Word window. Then, whether you're using Word , or , click the "Save As" item in the menu that appears. Once the "Save As" dialog box appears, type the name of the file you want to save as in the "File name" box.
For example, if you are making the main page of your website, you should call the page "index" without the quotes. Then click the "Save as type" drop down box to expand it. There are two possible options that you can use to create HTML files ie, web page files. The "Web Page, Filtered" option creates smaller and more standard web pages that contain only the formatting code understood by web browsers and search engines.
This additional code is hopefully ignored by web browsers and search engines, but is used interally by Word when you open that same file again to edit it. If the additional code is not present, when you reopen the file in Word, you may not be able to use some of Word's features on your document in the usual way. For example, some facilities may be disabled.
In view of this, unless you know what you're doing, you probably should save it as "Web Page". It will probably also be more bloated than it needs to be. Click it. A dialog box, called "Set Page Title", will appear.
This page title is the title of your web page that you see in the search engine listings of your website. It also appears in the top menu bar of the browser window when you view your web page in a web browser. It is not displayed in your document, but is an important part of a web page. Next, if you use Word or , click the "Tools" button at the bottom of the dialog box, and select "Web Options". It's probably already selected by default in Word , but you may want to still want to check to make sure, just in case.
Before you proceed, notice that Word has changed your filename to add ". For example, if you typed "index", the file will now be called "index. Change it so that the ending is ". That is, if Word has changed it to "index. Word saves your file along with an additional folder containing any embedded pictures you have in your document as well as some other data. You will have to publish both your file and this additional folder and its contents to your website.
Since Word doesn't have a built-in facility to publish your web page, you will have to use a separate program to do this. As mentioned earlier, such a program is called an FTP client.
Note: this assumes that you have already signed up for a web host and all the other things associated with website publishing. This guide doesn't deal with those aspects. Otherwise, when you read the Filezilla tutorial, you'll wonder what I'm talking about when I mention "web host". Publishing a website using Word or Office isn't really ideal. You have to make do with a lot of limitations. However, in a pinch, it is possible to create a rudimentary web page if you need to.
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